Posted Jan. 30, 2018
Josh Bernoff's survey on the 2016 State of Business Writing found that writers spend limited time on rewrites. He surveyed 547 businesspeople who write at least two hours per week for work, excluding email. He discovered that while they spend 45% of their writing time on prep and research, they devote only 19% to rewrites.
That finding may help account for why his respondents also rate the overall effectiveness of the business writing they read at a mediocre 5.4 out of 10.
Revising is often where the real magic happens, where mediocre writing is rewritten, fine-tuned, and polished until it shines. As author Roald Dahl said, “Good writing is essentially rewriting.”
Studies also underscore the importance of revision. When researchers from the University of Albany surveyed revising practices in schools, they found distinct differences between skilled and ineffective revisers. Effective revisers were able to “improve the quality of the text they generate” by spending a “greater proportion of time” in revision. By contrast, ineffective revisers would devote “negligible time to revising.”
Part of that finding seems to stem from a lack of understanding around what revision is. Specifically, ineffective revisers would focus on surface-level changes that would not appreciably impact the quality of the writing; they focused on correcting spelling, grammar, punctuation, etc., whereas skilled revisers spent their time on deeper changes to content, structure, and meaning.
This is a common misperception, particularly among business writers. Proofreading, editing, and rewriting are different – and separate – forms of revising. Rewriting represents large, often wholesale changes to the first draft. Rewrites are very common for professional writers: Ernest Hemingway, for example, told The Paris Review that he rewrote the ending of Farewell to Arms 39 times before he was satisfied. The rewriting process can be brutal, which may explain why so many business writers shy away from it. Sometimes you have to “murder your darlings,” as Arthur Quiller-Couch advised in his 1913-14 Cambridge lectures “On the Art of Writing.” In other words, sometimes you must change aspects of the work that you personally love if you want to strengthen the work as a whole.
Editing, in turn, focuses on prose and style and ensuring the basic architecture of the written piece works well. Changes can still be significant but tend to be more narrowly focused. Finally, proofreading catches the pesky little errors that slip into everyone’s writing, ranging from misspellings to transposed punctuation (like thi.s).
One reason that revisions bedevil so many writers – and why so few writers may attend to them – is that we need good feedback to make good revisions. It can be prohibitively difficult, even for good writers, to maintain an objective point of view about what works and what doesn’t. Helpful constructive criticism (with emphasis on “constructive”) can be invaluable during the revising writing process, but too few workplace writers receive such input. Only half of the business writers Bernoff surveyed said that they got the editorial feedback they needed, and even fewer – just one-third – thought their company had an effective feedback process. Consequently, not only should individual writers spend more time revising, their organizations should beef up their internal feedback process.
About Hurley Write, Inc.
Hurley Write, Inc., a certified women-owned small business (WBENC and WOSB), Historically Underutilized (HUB), and Disadvantaged Business Enterprise (DBE), has been designing and teaching customized onsite and online technical, business, and scientific writing courses for over 25 years. We also develop and teach specialty courses, such as how to write proposals and standard operating procedures (SOPs) and deviation and investigation reports, and how to prepare and give great presentations.