(612 Reviews)

Cluttered Project Communication Concern

Streamline Communication to Keep Projects on Track and Teams Aligned.

Implications of Cluttered Project Communication

When communication about projects is unclear or overwhelming, collaboration suffers. Team members waste time deciphering updates, miss key information, or overlook next steps. Confusing messages stall progress, delay decisions, and create misalignment across departments. Clean, structured communication keeps projects on track and helps teams act with confidence and precision.

Writing Habits That Hurt Business

Project communication often breaks down when messages are packed with information but lack focus or structure. Teams may default to long emails, unfocused reports, or jargon-filled updates. These habits confuse readers, create silos, and slow productivity.

Frequent Rewrites

Updates that lack clarity often lead to repeated rewrites before stakeholders can take action.

Unclear Reports

Reports without clear takeaways or priorities are easy to ignore or misinterpret.

Proposals that Don’t Win

Internal proposals or recommendations miss the mark when the message is buried in clutter.

Unclear Purpose

Messages that don’t define their goal up front lead to reader confusion and project drift.

If any of these hit home, consider our Writing Workshops.

What Causes Cluttered Project Communication?

Teams often fall into the trap of trying to say everything at once. Without a clear structure, messages become hard to follow. Inconsistent formats, overloaded content, and poor alignment across teams all contribute to noisy communication that delays progress and weakens project outcomes.

Information Dumping Without Prioritization

When everything is treated as equally important, key points get lost in the noise.

Poorly Structured Status Updates

Updates that jump between topics without a clear flow confuse rather than clarify.

Unclear Communication Channels

If it is unclear where or how to share updates, messages may go unread or be missed entirely.

Overuse of Jargon and Acronyms

Technical or internal terms used without explanation can alienate non-specialist readers.

No Reader Differentiation

Messages sent to everyone without considering different roles or needs dilute their effectiveness.

Lack of Consistency Across Team Messages

When different team members communicate with different styles or terminology, alignment breaks down.

Mixing Strategic and Tactical Updates

Blending big-picture plans with daily tasks creates confusion about what matters now.

Infrequent or Overloaded Project Reports

Updates sent too rarely or packed with too much detail cause more confusion than clarity.

Workshops That Remedy Cluttered Project Communication

Hurley Write’s workshops help teams write clearer, more effective project updates. We teach strategies for organizing content, defining readers, and delivering focused communication that supports faster decisions and smoother collaboration. Whether your team is in engineering, manufacturing, or cross-functional roles, we teach them how to bring clarity to every message.

Next Steps: Improve Your Team’s Writing Today

Let’s discuss your team’s unique writing challenges. We’ll evaluate writing samples and recommend a customized solution designed to improve clarity, productivity, and results.

Don't take our word for it, see what our clients have to say.

For 35+ years, we’ve shown organizations how to improve their communication, whether that involved designing and teaching writing and/or reviewing workshops, improving their writing and/or reviewing tools, offering individualized coaching, or helping them put processes in place.

And we can help your team of professionals, too!

Aylia Thomas

John Deere

“I author content for operator manuals. All of the minimalism strategies taught in this class can be directly applied to my writing.I can see the benefits to both our audience as well as our checkbooks!”

Andrew Charles

Bristol Myers Squibb

“The two-day session were well planned and the breakout activities offered great opportunities to incorporate major lessons into the real-world writing deliverables.”

Aylia Thomas

Orica US

“I author content for operator manuals. All of the minimalism strategies taught in this class can be directly applied to my writing. I can see the benefits to both our audience as well as our checkbooks!”

Mike Brett

Raytheon

“The content and instructions allows for taking bite sized pieces of the homework assignments. I learned a lot and the instructor was flexible with my busy travel and work schedule. I would take another course through Hurley Write.”

Jacueline Davis

IDA

“Hurley Write placed the emphasis on why we communicate in the first place. The instructor presented a truly captivating lecture on how we can very quickly craft an easy-to-read document that meets the needs of our reader. Thank you.”

Mike Brett

conEd

“The content and instructions allows for taking bite-sized pieces of the homework assignments.I learned a lot and the instructor was flexible with my busy travel and work schedule. I would take another course through Hurley Write.”

David Anderson

DTCC

“Hurley Write placed the emphasis on why we communicate in the first place. The instructor presented a truly captivating lecture on how we can very quickly craft an easy to read document that meets the needs of our reader. Thank you.”

William Walters

IDA

“The instructor covers many useful writing skills and concepts. I recommend the course to scientists, engineers, program managers, editors, or anyone who wants to write more persuasively and succinctly.”

Gregory Marshall

D & H Global Tax Group

“I found this class to be extremely worthwhile and I came away with many useful tools for effective writing. The instructor was great at engaging the class and presented information well. Overall, I’d say this was the most important course I’ve taken.”

Dan Littlefield

Genentech

“We really needed someone who's expert at teaching the writing, because it's not just the writing, right?... I thought that one of the things that Hurley Write did that was really strong for us was talk about audience.”

Judy Lettington

PaxVax

“Very concise and helpful. Came to our facility and answered all questions patiently and with real examples. Used multiple angles to explain concepts for better understanding. Really enjoyed the class.”

Simon Matthews

Raytheon

“This course is helping me with the new documents that I am writing. I recommend this course to anyone involved in writing engineering or technical documents.”

Frequently Asked Questions

What are the signs of cluttered communication on a project?

Signs include multiple questions on the same topic, repeated clarifications, missed tasks, overlapping updates, and confusion about responsibilities.

Can your workshops help project managers and SMEs?

Yes. We train all project contributors to write content that’s focused, structured, and action-oriented.

Do you teach best practices for structured updates?

Absolutely. We show teams how to create clear, readable messages with logical flow and prioritized content.

How do we train cross-functional teams to align their messaging?

Our workshops include instruction on strategies so that everyone is on the same page in terms of what they’re trying to accomplish and how to accomplish it.

Are tools or templates provided during training?

Yes. We provide customizable templates and examples that teams can use right away.

Can your training support large, distributed teams?

Yes. Our virtual and hybrid training formats are ideal for global or remote project teams.

How quickly can we expect smoother project communication?

Teams typically notice improvements within weeks, if not days, when they apply the techniques in real-time communication.